This feature requires the Paladin integration with QuickBooks. When you have this integration turned on, vendor bills are automatically created in QuickBooks shortly after you close the purchase order in Paladin. To learn more, contact Paladin Support

For this feature to work, on the Accounting tab, the QuickBooks Accounts Payable account must appear in the Inventory Liability Accounts pane, in the Inventory Purchase Account box.

In QuickBooks, a vendor bill is created from received purchase order. The bill includes these order details:

  • VENDOR (supplier) shows the details from Paladin
  • DATE  is from the Apply Freight Cost window.
  • REF NO.  is set to Paladin purchase order #.
  • AMOUNT DUE from the purchase order.
  • MEMO references Paladin Point of Sale and includes the purchase order #.

The bill also includes a list of received line items, including part number, description, cost, quantity and line item extension (amount due per item).

QuickBooks bill showing itemized order items

Note: When you use this feature, the Receiving Report  (Reports  module: Inventory > History > Receiving Report) will not match the GL Summary. This happens because purchase orders are excluded from the GL Summary to prevent them from being counted twice in QuickBooks.


If you have questions or suggestions about this information, contact

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Printed on: 2/27/21