FastBound Integration User’s Guide

Paladin integrates with FastBound so you can receive and sell firearms in Paladin while simultaneously updating FastBound. Learn more about the FastBound integration 

This user’s guide contains the following Paladin procedures: 

• How to receive firearms in Paladin and automatically acquire them in FastBound  
• How to sell a firearm in Paladin and automatically dispose of it in FastBound 
• How to acquire a firearm that was transferred from another FFL 
• How to dispose a transferred firearm to the customer who purchased it 
• How to add a firearm inventory item in Paladin  
• How to add a firearm supplier in Paladin 

 For help with FastBound tasks, contact FastBound 

How to receive firearms in Paladin and automatically acquire them in FastBound

When you receive firearms that are tracked in FastBound, Paladin will collect information for each firearm and automatically acquire it in FastBound. 

Note: This procedure assumes you have an open PO in Paladin for the received items. 

1. In the PO module, click Mode to change to PO Receive mode. 
2. Click Find PO and open the purchase order with the received firearms. 
3. For each A&D firearm that is tracked in FastBound: 
   1. Enter the quantity received in the Receive column. 
   2. Right-click the line item and click Add Serial #. 
   3. Enter the serial numbers for the received items and then click Finish or press F12. 

      

4. Enter the received quantities for the other items. 
5. Click Process twice. 
6. When prompted, enter the acquisition details for each received firearm by serial number. Required values have a red asterisk (*). 
    
   Note: Many values have lists that are pre-populated with values from FastBound. For consistency, look for the value in the list. If needed, you can enter new values for some firearm details, such as Caliber.

   

7. Each time you enter the details for a firearm and click OK, that firearm is automatically acquired in FastBound.

   

How to sell a firearm in Paladin and automatically dispose of it in FastBound

When you sell a firearm, Paladin collects disposition information for each firearm sold and automatically disposes it in FastBound, unless there is a waiting period.  

1. In the Invoice/Quote module, add the firearm item. 
2. When prompted, select the serial number. 
   Note: You can add additional items as well as background check fees, etc. to the invoice. 

   

3. When the payment has been made, you are prompted to enter disposition details for each firearm sold. You can also associate an electronic 4473. If needed you can create a new contact.  

   

4. After the you enter a firearm’s disposition details, the firearm will be automatically disposed of in Paladin, unless there is a waiting period.

   Note: If a waiting period is required, you must manually dispose of the item in FastBound when the customer picks up the firearm. 

   

How to acquire a transferred firearm that was purchased at another FFL

When a firearm is transferred to your store from another FFL because of legal or other reasons, you can use Paladin to acquire it into FastBound. 

1. If the FFL or organization that transferred the firearm is into in your FastBound contacts, add the contact in FastBound. 
2. If you do not have a Paladin inventory item to receive the firearm, create one with zero cost. For help, see the procedure below How to create an inventory item for an A&D firearm. 
3. In Paladin, create a new PO for the firearm and set the cost to zero. 

   

4. Click Process and then Buy to finish creating the PO. 
5. Click Mode to change to PO Receive mode. 
6. Click Find PO and open the purchase order you just created. 
7. Set the firearm Cost to zero. 
8. Enter the quantity received in the Receive column. 
9. Right-click the line item and click Add Serial #. 
10. Enter the transferred item’s serial number and then click Finish or press F12.

    
    

11. Click Process twice. 
12. When prompted, enter the firearm details and click OK. This automatically acquires the firearm in FastBound.

    

How to dispose a transferred firearm to a customer

When the customer takes possession of a transferred firearm, use the normal sale process to dispose of the firearm in FastBound and set the price to zero. 

1. In the Invoice/Quote module, add the firearm item to an invoice and set the price to zero. A manager’s approval is required for this step.  
2. When prompted, select the serial number.

   

3. Add any fees or additional store items to the invoice. 
4. Click Checkout and complete the sale.  
5. Paladin will collect the disposition details and automatically dispose the firearm in FastBound. 

   
   

How to add an inventory item for an A&D firearm

1. Open the Inventory module and click Add Item or press F2. 
2. Enter these values, and then click Add or press F12. 
   

   For this value	Enter this
   Part #	Part number
   Alt Part # (optional)	UPC or other alternate part number
   Description	Short description
   Cost	Supplier cost
   Sell Price	Sale price
   SOH	0 (zero)  Note: If you have non-zero inventory, use the PO module to receive the items.
   Department	Select the firearms department

   

3. Click the General tab. 
4. In the Class pane, select the designated A&D firearms class. You can select this class in any of the three Class columns.

   Important: This class must match the designated Firearms Class in your FastBound settings. To view it, on the File menu, click Setup, and then click the Firearms tab. The Firearms Class is the first setting. 

5. In the Item Information pane (gray title bar), select the Serial# checkbox to turn on serialization for this item.  
6. Click Save to update the item.

How to add a firearm supplier

Important: A Paladin supplier is required to create purchase order and receive firearms in Paladin. The following steps show this process. However, the supplier you create in Paladin is not connected to a FastBound contact. To acquire firearms through Paladin, the supplier must appear as a contact in FastBound before you start the receiving process in Paladin. 

1. In Paladin, go to File > Setup > Suppliers tab. 
2. In the Suppliers pane, click New. 
3. Enter the supplier Name. 
4. Enter an unused Supplier Number. 
5. Optional: Enter additional supplier details. 
6. Click Save.