» Set employee permissions

This article describes how to set up an employee with specified permissions to Paladin features and data.

In Paladin, from the main menu, select File > Setup.
Select the Employees tab.
In the Employees list field, select the employee from the list or click New to add an employee.
If you want the employee to receive Paladin updates, enter the employee’s email address in the Email box.
In the Store Access pane, select the checkboxes for the permissions that you want to apply for this employee.
Click Save, then click Close.

If you grant this permission	The employee will be able to
Admin Access	Access to these Paladin Configuration (File > Setup) settings (tabs): Credit Card, Employees, Network, and Taxes. Access to Log data in Data Viewer (Maintain > Data Viewer). Change the date in Paladin. Merge customers and inventory items. Designate items as non-inventory items. Void customer transactions in the Customer Friendly Sales History viewer. Make changes to email settings (File > Setup > Forms tab > Email Options). Note: Stores that use TranSentry for credit card processing must set an admin password. This type of store is not common and is the only type of store that can use admin passwords.
Manager Override	Enter a password to approve returns, process transactions with the cash drawer open, apply specified discounts at checkout, process cash drops, and transact a check amount that is over $100.00.
Maintain Setup	Access the Paladin Configuration (File > Setup).
Invoicing	Access the Invoice/Quote module.
Returns – Charge Only (under Invoicing module)	Limit refunds for returns to the Charge payment type. To receive credit, the customer must have a non-zero credit limit with the store. The original transaction can be any payment type, such as cash or check.
Inventory	Access the Inventory module.
Read-Only (under Inventory module)	Access the Inventory module, but prevents the ability to make adjustments.
PaladinNsight (under Inventory module)	Access the PaladinNsight dashboard.
PO	Access the Purchase Order module.
EDI	Access the EDI functions. EDI access must be enabled by Paladin Support.
Enterprise Access	Access all Inventory management functions for every store except Paladin Configuration for Multi-Store.
Read-Only Enterprise Inventory	Access the Inventory module but not the ability to make adjustments.
Enterprise Configuration	Access the Administrative Multi-Store Setup in Paladin Configuration.
Reports	Access the Reports module.
Daily Balance Reports Only (under Reports module)	Access the Daily Register Balance Report only.
Maintain Customers	Access the Customers module. Important: If customer accounting control is enabled (File > Setup > Company tab, select Allow Customer Accounting Control Per Employee selected), then this setting has reduced permissions to change customer information, and full access will require an additional access level — Customer Accounting Access. If customer accounting control is not enabled (default), then the Maintain Customers access level provides full control of customer data information.
Customer Accounting Access (under Maintain Customers)	Note: This setting is only available if the Allow Customer Accounting Control Per Employee option on the File > Setup > Company tab is selected. When available, this setting enables these permissions when Maintain Customers is selected. Change a customer’s credit limit or other settings related to a customer store account (Customers module > Credit tab > Credit pane). Delete a customer. Rename a customer. Add or change Projects and Authorized Signers. Adjust Taxes. Apply pricing plan discounts.
Save ACH Data	Save ACH data in the Customers module.
Profit Analyst	Access the Inventory Profit Analyst.

If you have questions or suggestions about this information, contact support@paladinpos.com.

*Content is subject to change. For the most recent version, visit the Help Portal.

Printed on: 5/08/24