This article includes the following procedures:

  • How to set up the AFS Store link so that you can email invoice files
  • How to download and process the invoice file in Paladin Point of Sale
  • How to process the invoice file
  • How to download the Price Change file from AFS
  • How to process the Price Change file in Paladin Point of Sale

How to set up the AFS Store link

  1. Store manager: Go to the link for your AFS store and sign in with the credentials for your store.
  2. Go to the Tools tab, click Summary Statement Lookup, select Account, and then select your store.
  3. In the AR Statements section, select Schedule Reports.
  4. In the Schedule Reports section, enter the information that appears in the following graphic. AFS will email an invoice file every Monday.

Schedule reports

How to download and process the invoice file in Paladin Point of Sale

  1. In the email that you received, go to the AFS invoice file, and download it to C:\PaladinPOS\Export\AFS
  2. Open Paladin Point of Sale.
  3. On the top ribbon, click the Inventory module or press Alt+3.
  4. On the bottom ribbon, click EDI or press F9.
  5. In the EDI Processing window, click Browse.
  6. Locate and select the AFS invoice file that you downloaded. Make sure that the date of the file is accurate. If you cannot see the date, click View, click Details, and then select the file.
  7. Click Open.
  8. Click Process EDI File.
  9. When the processing of EDI files is finished, select all open purchase orders that are associated with all invoices in this file, and then click Close Selected POs.
  10. Click Reporting, click Record Number, and then click Get Selected Report.

How to download the Price Change file from AFS

  1. Open the Cisco VPN client (Security Mobility Client) on the computer that has AFS installed on it.
  2. Sign in with your credentials.Cisco anytime direct
  3. Open the AFS link.AFS icon
  4. Sign in with your credentials, and then click OK.AFS link login
  5. Click the Price Changes Ext file, and then click Select
  6. Click the Transfer Files
  7. Click Transfer Files.
  8. When you see a confirmation message that the files were transferred, click OK.
  9. Close the AFS Link.
  10. Before you try to open Paladin Point of Sale, disconnect the Cisco VPN client (Security Mobility Client).

How to process the Price Change file in Paladin Point of Sale

  1. Open Paladin Point of Sale.
  2. On the top ribbon, click Inventory.
  3. Click EDI or press F9.
  4. Click Browse.
  5. Locate and select the AFS invoice file that you downloaded. Make sure that the date of the file is accurate. If you cannot see the date, click View, click Details, and then select the file.

Note:  By default, AFS downloads its files to C:\Program Files (x86)\AFStores.  Create a shortcut to this file.

  1. Click Open.
  2. Click Process EDI File.
  3. Click Reporting, click Record Number, and then click Get Selected Report.

 

 

 

 

If you have questions or suggestions about this information, contact support@paladinpos.com.

*Content is subject to change. For the most recent version, visit the Help Portal.
Printed on: 10/23/20